PRIVACY POLICY

This Privacy Policy sets out how Hunt Hub uses and protects any information you provide. We respect the privacy of your personal information and we are committed to protecting it. We hereby explain how your personal data is collected and processed, as well as what your rights are as a data subject.

Who are we:

We are a recruitment agency. We may collect and process information about you for the purposes of our core business of providing recruitment services.

Personal information you give us or we may collect from you  

 We collect personal data from the following people to allow us to undertake our business:

• Job candidates;

• Prospective and live client contacts;
• Supplier contacts to support our services;
• Employees, consultants, temporary workers.

We collect personal information about you in various ways, such as the information you give us over the phone, email and/or social media; through job applications and in-person recruitment; at events; through our website and social media channels; and in connection with our interactions with clients and vendors.

If you are a job candidate and you want to apply for a position, we may collect the following types of personal information:

• Contact information (such as name, postal address, email address and telephone number);

• Employment and education history;
• Information provided by references;
• Information contained in your resume or CV, information you provide regarding your career interests, and other information about your qualifications for employment; language proficiencies and other work-related skills;
• Date of birth;

If you are a client contact, we may collect the following data from you: 

• Contact information (such as name, postal address, email address and telephone number);
• Relevant information about your job function and your preferred recruitment process in relation to the service you requested.

In addition, we may obtain information about you from other sources, such as LinkedIn, job boards and online CV libraries.

If you are a supplier, we may collect the following data from you: 

• Contact information (such as name, postal address, email address and telephone number);
• Correspondence between us and your organisation, including Contracts and Agreements entered into.

Purposes and the legal basis for the processing of your personal information

The main service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of an engagement.  We work in long-term partnership with our candidates, clients and other suppliers and partners.

 The purposes for processing your personal data are: 

• To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation. 

• To provide you with information about other services we offer that are similar to those that you have already purchased, been provided with or enquired about.

 The legal basis for us processing your data are:

• We will rely on Contract to carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation. 

• We will rely on Legal Obligation if we are legally required to hold information on you to fulfil our legal obligations (such as reporting to The Bulgarian Employment Agency). 

• We will in some circumstances rely on Consent for particular uses of your data and you will be asked for your express consent, if legally required.  Examples of when consent may be the lawful basis for processing include permission to collect sensitive personal data (if you are a candidate) in accordance with a client’s Terms of Business. 

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system.  Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time. 

We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

We use information held about you in the following ways: 

If you are a job candidate and you apply for a position, whether for one of our clients or internally, we use the information described in this Privacy Policy to: 

• Provide you with job opportunities and work;
• Assess your suitability as a job candidate and your qualifications for positions;
• Facilitate introductions and conversations which may lead to future opportunities.

If you are a client contact, as permitted under local law, we use the information described in this Privacy Policy to facilitate introductions and conversations which may lead to future opportunities or engagements

In addition, for both candidates and client contacts, we may use the information to perform the following activities (as permitted under local law): 

• Managing our client and vendor relationships;
• Sending promotional materials, alerts regarding available positions and other communications;
• Communicating about, and administering participation in, special events, promotions, programs, offers, surveys, contests and market research;
• Responding to individuals’ enquiries;
• Operating, evaluating and improving our business;
• Perform data analytics, such as (i) analysing our job candidate base; (ii) identifying skill shortages; (iii) using information to match individuals and potential opportunities, and (iv) identifying market trends and producing insights such as salary surveys. Outputs of such activity will only include anonymised data;
• Protecting against, identifying and seeking to prevent fraud and other unlawful activity, claims and other liabilities; and
• Complying with and enforcing applicable legal requirements, relevant industry standards, contractual obligations and our policies. 

If you are a supplier, we will only use your data to fulfil our mutual contractual obligation. 

Your data is not provided outside the purposes of their processing, except: (i) at your explicit request and order within the storage period; (ii) by order of the law – of state institutions in fulfillment of their official duties; (iii) in court cases – to a procedural representative or directly to the court in strict compliance with the provisions of the law and the present rules.

Your personal data will not be shared with third parties or shared outside the European Union or the European Economic Area.

If we ever use your information in other ways, we will always provide you with a specific notice at or prior to the time of collection. 

If we engage a third party to perform services which involve handling or processing personal data, we will take reasonable steps to prohibit the third party from using personal data except for the purposes for which it was supplied or for processing it other than in accordance with our instructions.

Unless required or permitted to do so by law, we will not otherwise share, sell or distribute any of your personal data without your consent.

How is your personal data stored and processed: 

We undertake administrative, technical and physical measures in order to protect the personal information you provide against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

How long do we keep your information for? 

Upon execution of a contract concluded between Hunt Hub and a client – employer, the personal data of the candidates, who participate in recruitment and selection procedures of the employer, shall be stored for a period of 6 months, unless the candidate has given his consent. storage for a longer period.

Pursuant to Art. 41, para. 2 of the Ordinance on the terms and conditions for performing intermediary activity for employment (the “Ordinance”) when performing intermediary activity Hunt Hub is obliged to keep for a period of 5 years the following documentation:

1. contracts with candidates;
2. the documents under art. 30, 33, 35 and 38 of the Ordinance;
3. copies of the documents under art. 32 and 37 of the Ordinance.

Accordingly, we have a data retention policy and run data clean up processes to remove data that we no longer have a legitimate business interest in maintaining.

 We do the following to try to ensure our data is accurate: 

• Prior to making an introduction we check that we have accurate information about you
• We keep in touch with you so you can let us know of changes to your personal data

 We segregate our data so that we keep different types of data for different time periods.  The criteria we use to determine whether we should retain your personal data includes: 

• The nature of the personal data;
• Its perceived accuracy;
• Our legal, statutory or contractual obligations. 

We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

Your rights under GDPR:

Under the GDPR, you have the following rights:

• Request access: The GDPR give you the right to access information held about you.  We also encourage you to contact us to ensure your data is accurate and complete. All subject access requests should be submitted to the following email address: support@hunthub.eu . No fee will apply and we have to respond within 30 days.

• Request correction: If you can demonstrate that personal information we hold about you is not correct, you can ask that this information is updated or otherwise corrected.
• Request erasure: In certain circumstances, you have the right to have your personal data deleted, where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing.
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party in certain formats, if practicable.
• Make a complaint to a supervisory body which in Republic of Bulgaria is the Commission for Personal Data Protection, with address: Sofia. 1592, 2 Prof. Tzvetan Lazarov blvrd (www.cpdp.bg ).

You have the right to ask us not to process your personal data for marketing purposes.

Changes to our Privacy Policy: 

Any changes we make to our Privacy Policy in the future will be posted on this page. Please check back frequently to see any updates or changes.

Contact us:

All and any questions and comments about our Privacy Policy should be addressed to the following email address: support@hunthub.eu